CONSTITUTION
Article I
Name and Object
Section 1. This Association shall be called:
''The Jekyll Island Citizens Association."
Section
2. The purposes for which it is formed are: to render constructive
civic services for the promotion of the health, safety and welfare of
the community and of the citizens, property owners, and lessees of
Jekyll Island; to inculcate civic consciousness by means of active
participation in constructive projects which will improve the
community, state and nation; and to assure equal and just treatment
under all applicable laws and ordinances, to all citizens, property
owners, and lessees of Jekyll Island.
Article II
Government
Section
1. The government of the Association shall be vested in a Board of
Directors consisting of nine (9) members elected as provided in the
By-Laws, together with the immediate past President of the Association
who shall have full voting privileges.
Article III
Membership
Section 1. Membership in the Association shall be limited to those Persons either who live on Jekyll Island or who are owners or lessees of property on Jekyll Island and who have paid the appropriate annual dues specified in the By-Laws.
Article IV
Amendments
Section
1. This Constitution may be amended by a total affirmative vote of
two-thirds of those members of the Association present at a regular or
called meeting, a quorum having been established as defined in Article Four, Section 3, of the By-Laws, and
of those who are voting by absentee ballot, provided that a notice
setting forth the proposed amendment(s) and the reason(s) therefor
shall have been sent to each member at least two (2) weeks prior
thereto. Absentee ballots and instructions for their submission shall
be enclosed in the notice sent to non-resident members of the
Association. Resident members have the option, upon written request, of
voting by absentee ballot, provided they are absent from the area on
the date of the meeting. Such absentee ballots shall be opened,
validated, and counted by the tellers at the time of voting.
Alternatively, this Constitution may be amended solely by letter
ballot, provided that a notice setting forth the proposed amendment(s)
and the reason(s) therefor shall have been sent to each member of the
Association at least three (3) weeks prior to the voting date set by
the Board of Directors. In such amendment by letter ballot, an
affirmative vote of two thirds of those returning the letter ballots
within the specified time shall be required.
By-Laws
Article One
The Board
Section
1. Three (3) members shall be elected to the Board by the Association
at its annual meeting each year to serve three (3) years each and to
supply the places of retiring members. New Board members shall assume
their duties on February 1 of the year of their election.
Section
2. At least two (2) months prior to the annual meeting of the
Association each year, the President shall appoint a nominating
committee consisting of three (3) members of the Association who are
not members of the Board. At least five (5) weeks before the annual
meeting .of the Association, such committee shall advise the Secretary
of its nomination of one or more candidates for each vacancy on the
Board and these nominations shall be mailed forthwith by the Secretary
to the members of the Association.
Section
3. All candidates shall be presented at the annual meeting of the
Association. Nominations from the floor may be made at that time,
provided assurances are given that such candidates will serve, if elected. . Should there be more than the required minimum
number of candidates to fill existing vacancies, election shall be by
secret ballot. A plurality of votes cast shall be required to elect.
Section
4. Vacancies occurring on the Board shall be filled for the unexpired
term by the majority vote of the remaining members of the Board.
Notice of its action in filling such vacancies shall be made by the
Board to the members of the Association as soon as practicable
thereafter.
Section 5. The Board shall not incur any debts or liability in excess of five hundred dollars ($500.00) unless expressly authorized by an affirmative vote of at least seven (7) of its members.
Section 6. The fiscal year of the Association shall be from January 1 through December 31.
Section
7. The Board shall elect annually, from among its members, an
executive committee of three (3) and delegate to this committee power
to transact, at such times as it is difficult or inappropriate to
consult with or convene the entire Board for such purpose, business on
behalf of the Association, except that no debts or liability shall be
incurred, as specified in Section 5, above. All three (3)
members of such executive committee shall agree on any course of action
taken by them under this provision and shall report fully to the other
members of the Board as soon as practicable any actions taken or
agreements entered into by them on behalf of the Association. The
records of the executive committee shall be incorporated into and
become a part of the official minutes of the full Board.
Article Two
Officers and Committees
Section
1. Officers of the Association shall be a President, VicePresident,
Secretary and Treasurer. All officers shall be elected annually by the
Board from among its members for a term of one year, commencing February 1.
Section
2. The President, or in his absence, the Vice-President shall preside
at all meetings of the Association and the Board. In the absence of
both, a temporary presiding officer shall be elected by the Board from
among its members present. The President shall appoint all committees
of the Association and of the Board, unless otherwise specifically
provided or ordered herein, and he shall exercise general supervision
over all the affairs of the Association.
Section
3. The President shall be a member, ex-officio, of all committees, but
he shall not be counted in determining the quorum thereof.
Section
4. The Secretary shall keep a complete record of all proceedings and
correspondence of the Association and of the Board. He shall send
notices of meetings to members of the Association and the Board as may
be required. He shall oversee the roll of the members of the
Association as may be required. He shall oversee the roll of the
members of the Association maintained by the Treasurer and shall
perform all of the duties usually pertaining to the office of the
Secretary.
Section
5. The Treasurer shall keep a complete record of all monies received
and expended and shall otherwise perform the duties usually assigned to
this office. He shall make payments only for expenditures properly
approved by the Board, and all checks shall bear the signature of the
President or the Treasurer. In the absence or incapacity of the
Treasurer, his power to sign checks may be delegated by the Board to
another of its members.
Section
6. Contracts and other formal documents, duly approved by the Board,
shall be signed by the President and one other member of the Board.
Article Three
Dues
Section
1. The annual dues of the Association shall be determined by the Board
and shall be payable at the commencement of each fiscal year.
Article Four
Meetings of the Association
Section
1. The annual meeting of the Association for the election of members
to the Board and the transaction of general business of the
Association shall be held during the month of January each year.
Section
2. Special meetings of the Association may be called at any time by the
President or, in his absence, by the Vice President, upon the written
request of a majority of the Board, or upon the written request of not
less than twenty-five (25) members of the Association. Five (5) days'
notice of any special meetings must be given to the members of the
Association and the notice must state the object of the meeting.
Section 3. Ten (10) percent of the paid membership current at the time shall constitute a quorum at meetings of the Association.
Article Five
Meetings of the Board
Section
1. The Board shall meet regularly on the first Monday of each month, unless otherwise scheduled by the board.
Section
2. The President may call a special meeting of the Board at any time,
and a special meeting must be called upon the written request signed by
any two (2) members of the Board. At least one (1) day's notice of such
meeting must be given to the members of the Board and the notice must
state the object of the meeting.
Section
3. Special meetings of the Board may also be called upon request of at
least twenty (20) members of the Association, provided that the request
is submitted in writing to the President and states fully the reason(s)
for the meeting. At least-one (1) day's notice of such meeting must be
given to the members of the Board and the notice must state the object
of the meeting.
Section
4. The Board may, at its option, extend to Association members present
as observers at its meetings, the courtesy of participation in
discussion of items ort its agenda for that meeting.
Section
1. These By-Laws may be amended by a total affirmative vote of
two-thirds of those members of the Association present at a regular or
called meeting, a quorum having been established as defined in Article Four, Section 3,
above, and of those who are voting by absentee ballot, provided that a
notice setting forth the proposed amendment(s) and the reason(s)
therefor shall have been sent to each member at least two (2) weeks
prior thereto. Absentee ballots and instructions for their submission
shall be enclosed in the notice sent to non-resident members of the
Association. Resident members may, upon written request, have the
option of voting by absentee ballot, provided they are absent from the
area on the date of the meeting. Such absentee ballots shall be opened,
valid ated, and counted by the tellers at the time of voting.
Alternatively, these By-Laws may be amended solely by letter ballot,
provided that a notice setting forth the proposed amendment(s) and the
reason(s) therefor shall have been sent to each member of the
Association at least three (3) weeks prior to the voting date set by
the Board of Directors. In such amendment by letter ballot, an
affirmative vote of two-thirds of those returning the letter ballots
within the specified time shall be required.
Section
1. Robert's Rules of Order ~hall govern the proceedings of all meetings
except when such rules are at variance with the provisions of these
By-Laws, in which event the By-Laws shall prevail.
Section 2. The President shall designate a Parliamentarian, pro tempore, to serve at each meeting of the Association.